What Do Administrative Services Assistants Do?
Wondering what the job is really like for administrative services assistants?
You've come to the right place.
Keep reading to find detailed information about what administrative services assistants do, including the type of work they are tasked with on a daily basis, industries in which they work, and the specific skills needed for a successful career.
Administrative Services Assistants Overview & Description
Let's get started with the basics about administrative services assistants by taking a look at a simple description and popular job titles.
Administrative Services Assistants compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Popular Job Titles For Administrative Services Assistants
Sample of Reported Job Titles
- Human Resources Assistants
- Human Resources Coordinators
- Human Resources Administrators
- Recruiting Coordinators
- Human Resources Administrative Assistants
- Security Officers
- Onboarding Coordinators
- Administrative Assistants
- Human Resources Clerks
- Human Resources Technicians
- Recruiting Assistants
- Unarmed Security Officers
Read on for insight into the industries where the highest concentration of jobs for administrative services assistants can be found.
Best Industries for Administrative Services Assistants
Administrative Services Assistants Jobs By Industry
- Federal Government, Civilian: 9.2%
- Management of Companies and Enterprises: 8%
- Employment Services: 7.6%
- Federal Government, Military: 5.5%
- Local Government, Excluding Education and Hospitals: 4.7%
- Education and Hospitals (Local Government): 4.3%
- Other: 60.7%
When it comes to jobs in the United States, the largest single category of administrative services assistants can be found working in the Federal Government, Civilian sector. In 2023, about 9.2% of all jobs for administrative services assistants were found there.
Other top industries by percentage include Management of Companies and Enterprises (8%), Employment Services (7.6%), Federal Government, Military (5.5%), Local Government, Excluding Education and Hospitals (4.7%) and Education and Hospitals (Local Government) (4.3%).
Top Online College For Working Adults
Franklin University is a top choice for adults who need to balance school with busy lives. Founded in 1902 in Columbus, Ohio, Franklin's main focus has been serving adult students and tailoring education to fit their needs. Nonprofit and accredited by the Higher Learning Commission (hlcommission.org/800.621.7440), Franklin offers more than 50 affordable bachelor's, master's, and doctoral programs — all available 100% online.
Degree Options for Administrative Services Assistants
Find ways to attract, train, and retain the very best talent by implementing effective benefits and labor-relations strategies.
- Class Type: 100% online
- Cost Per Credit: $398
- Accreditation: IACBE
Learn the strategic skills needed to be a leader in the evolving field of Human Resources.
- Class Type: 100% online
- Months To Complete: 14
- Accreditation: IACBE
- Placement Tests: GMAT/GRE not required for admission
Be a dynamic HR leader by building your expertise in workplace law, organizational development and strategic human resource management, with Franklin’s online accredited 12-month MBA with a Specialization in Human Resources.
- Placement Tests: GMAT/GRE not required for admission
What Do Administrative Services Assistants Do on a Daily Basis?
So you have a high-level understanding of what administrative services assistants do and the types of industries in which they work - but what do they really do each day?
A great way to understand the type of work administrative services assistants do is to examine actual job postings and focus on the specific skills that employers are seeking. That will help paint a clearer picture of the tasks that administrative services assistants tackle each day.
Continue reading for a breakdown of specialized skills found in job postings for administrative services assistants, as well as common skills - interpersonal qualities and attributes - that can help you thrive in the workplace.
In-Demand Skills for Today's Administrative Services Assistants
Based on 78,912 job postings
Top 5 Specialized Skills for Administrative Services Assistants
| Skills | Postings | % of Total Postings |
|---|---|---|
| Administrative Support | 14,880 | 19% |
| Human Resources Information System (HRIS) | 14,792 | 19% |
| Auditing | 10,960 | 14% |
| Data Entry | 9,799 | 12% |
| Employee Relations | 7,081 | 9% |
Top 5 Common Skills for Administrative Services Assistants
| Skills | Postings | % of Total Postings |
|---|---|---|
| Communication | 35,307 | 45% |
| Customer Service | 23,555 | 30% |
| Detail Oriented | 23,221 | 29% |
| Management | 21,340 | 27% |
| Microsoft Office | 20,360 | 26% |
Based on 78,912 job postings related to administrative services assistants, administrative support was the top specialized skill sought by employers, with 19% of all postings looking for that skillset. Skills for human resources information system (hris), auditing, data entry, employee relations and employee onboarding were also highly sought.
As for common skills, communication was the most desired skill found in job postings for administrative services assistants, followed by customer service, detail oriented, management, microsoft office and microsoft excel.
| Skill | Postings | % of Total Postings |
|---|---|---|
| Administrative Support | 14,880 | 19% |
| Human Resources Information System (HRIS) | 14,792 | 19% |
| Auditing | 10,960 | 14% |
| Data Entry | 9,799 | 12% |
| Employee Relations | 7,081 | 9% |
| Employee Onboarding | 7,038 | 9% |
| Applicant Tracking Systems | 5,479 | 7% |
| Office Equipment | 4,950 | 6% |
| Invoicing | 4,832 | 6% |
| Human Resource Management | 4,785 | 6% |
| Accounting | 4,296 | 5% |
| Payroll Processing | 3,732 | 5% |
| Office Supply Management | 3,636 | 5% |
| Benefits Enrollment Processes | 3,483 | 4% |
| Labor Law | 3,347 | 4% |
| Project Management | 3,290 | 4% |
| Marketing | 3,085 | 4% |
| Performance Management | 2,975 | 4% |
| Benefits Administration | 2,927 | 4% |
| Bilingual (Spanish/English) | 2,759 | 3% |
| Skill | Postings | % of Total Postings |
|---|---|---|
| Communication | 35,307 | 45% |
| Customer Service | 23,555 | 30% |
| Detail Oriented | 23,221 | 29% |
| Management | 21,340 | 27% |
| Microsoft Office | 20,360 | 26% |
| Microsoft Excel | 18,447 | 23% |
| Writing | 15,568 | 20% |
| Organizational Skills | 14,896 | 19% |
| Operations | 14,566 | 18% |
| Administrative Functions | 14,399 | 18% |
| Clerical Works | 13,597 | 17% |
| Coordinating | 12,429 | 16% |
| Scheduling | 12,341 | 16% |
| Interpersonal Communications | 11,722 | 15% |
| Filing | 11,230 | 14% |
| Microsoft PowerPoint | 11,169 | 14% |
| Problem Solving | 10,986 | 14% |
| Microsoft Outlook | 10,844 | 14% |
| Multitasking | 10,355 | 13% |
| Time Management | 10,354 | 13% |
Most In-Demand Jobs for Administrative Services Assistants
Top 5 Posted Job Titles
| Job Title | Postings | % of Total Postings |
|---|---|---|
| Human Resources Assistants | 35,372 | 31.4% |
| Human Resources Coordinators | 26,331 | 23.4% |
| Human Resources Administrators | 8,220 | 7.3% |
| Recruiting Coordinators | 7,832 | 6.9% |
| Human Resources Administrative Assistants | 8,184 | 7.3% |
According to job postings that were published between September 2022 and August 2023, the top job sought by employers was human resources assistants, with 14,044 unique job postings. Human resources coordinators were second, with 3,453 postings, followed by human resources administrators, recruiting coordinators and human resources administrative assistants.
Expand the section below to see unique job postings for all occupations related to administrative services assistants.
| Job Title | Postings | % of Total Postings |
|---|---|---|
| Human Resources Assistants | 35,372 | 31.4% |
| Human Resources Coordinators | 26,331 | 23.4% |
| Human Resources Administrators | 8,220 | 7.3% |
| Recruiting Coordinators | 7,832 | 6.9% |
| Human Resources Administrative Assistants | 8,184 | 7.3% |
| Security Officers | 4,314 | 3.8% |
| Onboarding Coordinators | 2,432 | 2.2% |
| Administrative Assistants | 2,356 | 2.1% |
| Human Resources Clerks | 2,620 | 2.3% |
| Human Resources Technicians | 1,668 | 1.5% |
| Recruiting Assistants | 2,195 | 1.9% |
| Unarmed Security Officers | 1,814 | 1.6% |
| Human Resources Recruitment Coordinators | 1,362 | 1.2% |
| Staffing Assistants | 1,207 | 1.1% |
| Workforce Development Coordinators | 1,177 | 1% |
| Workforce Coordinators | 1,059 | 0.9% |
| Human Resources Officers | 1,116 | 1% |
| Human Resources Associates | 1,102 | 1% |
| Human Resources Administrative Specialists | 932 | 0.8% |
| Assistant Managers | 1,466 | 1.3% |
Additional Links
Ready to dig deeper into career information for administrative services assistants? Visit our other pages focused on salary and education for administrative services assistants.
How much do administrative services assistants make?
Administrative Services Assistants: How do you become one?
All Occupations
The Best Adult Colleges and Careers Guide has compiled data for dozens of in-demand jobs. Explore our full catalog of occupation data by visiting the link below.